Successful business processes and operations require a systematic, well-managed hiring process. A reliable staffing agency software can help you get it right every time. You need to hire the right candidates at the right time in order to operate efficiently and effectively. It’s not always easy to find the right balance between intuition and logic when hiring new team members. On one hand, you want new employees to fit into your culture as seamlessly as possible. On the other hand, you need to protect your company culture from being diluted by too many new hires at once. Staffing agency software helps you get things right every time by automating the hiring process and streamlining it with pre-vetted job applicants that match your company’s requirements exactly.
Hiring process workflow
Staffing agency software helps you manage all the stages of the hiring process. You can create specific workflow steps for different hiring roles, including hiring managers, HR specialists, and recruiting teams. All the hiring process stages are available in your hiring dashboard:
– Posting: create relevant job postings for candidates to apply to. Posting can be done directly from the software’s dashboard or via an external hiring management tool.
– Candidate engagement: create a hiring funnel for each job role with relevant outreach messages, apply filters to match only relevant candidates, and automatically assign outreach tasks to team members.
– Interviewing: manage the interviewing process by creating a hiring funnel with questions, assigning interviewers, and creating a task overview for each interviewer.
– Decision making: follow up on hiring decisions and the hiring funnel with applicant tracking, assign follow-up tasks, and monitor hiring process outcomes. – Closing: manage the closing process with tracking, assign tasks, and follow up on the employee’s progress.
Staffing panel with job postings
Once you’re ready to start hiring, the first thing you need is a hiring panel with job postings. This is where you will post the job ads and manage the applicants that apply to them. You can create as many posting groups as you need, each with different job roles, skill sets, and locations. Once hiring starts, you can create new job postings, add details to existing job ads, and accept or reject applicants if they don’t meet criteria. You can also create a custom keyword search if you want to find only certain types of candidates. When you’re ready to hire a candidate, you can assign them to a team member, send them an acceptance or rejection email, or start the onboarding process.
Screening and prescreening
Next step in the hiring process workflow is screening and prescreening. This is the first step where you can start to weed out the bad candidates from the good ones. You can create different screening criteria for each job role and apply filters to only show applicants that fit your criteria. You can also apply custom keyword search for filtering. If you want to shorten the hiring funnel, you can also create prescreening criteria for each job role. This will help you find out which candidates are a good fit for the role even if they don’t meet the basic requirements.
Matching and sourcing candidates
Matching and sourcing candidates happens next in the hiring process workflow. This is where you can start to source and match candidates with your job postings, using your trusted workforce management software. You can create custom mapping rules to source and match candidates, such as having managers accept offers. When sourcing job applicants, you can use custom fields to fine-tune your requirements. You can create separate profiles per candidate, add additional information, and manage their applications. Once you source candidates, you can start the sourcing process and assign them to team members. You can also use candidate assignment rules to automatically assign certain applicants to certain team members. For example, if you have a team member that is hiring for marketing roles and you have a marketing candidate among the sourced candidates, you can assign them to the marketing manager automatically.
Admin tasks: managing applicant records and onboarding new employees
Hiring process workflow doesn’t stop here. After you source and assign candidates to team members, you can start the onboarding process and manage new employee record creation. You can create all types of new employee records, such as new employee profiles, payment records, vacation records, and much more. You can manage the employee onboarding process inside the software with workflow rules, create an onboarding task for each step, and assign tasks to team members. You can also assign welcome tasks to new employees, such as setting up accounts, configuring tools, and so on. Once new employees complete the onboarding process and start working, you can use the job reports to analyze performance and make business decisions. You can use a job report to analyze the impact of the new hire or compare the performance of different employees.
Summing up
The right staffing agency software like Recruiterflow can help you get hiring right every time by automating the hiring process, providing pre-vetted job applicants, and streamlining the workflow with the hiring panel. It can help you find the right candidates for the right roles at the right time, with little or no effort required. With the right staffing agency software, you can find the best candidates and quickly assess their suitability for different job roles. You can even create custom mapping rules to source and match candidates, create prescreening criteria for filtering out bad candidates, and score and rank candidates automatically.
